GRAPEFEST® Artisan/Marketplace VENDOR INFO

GrapeFest® features a wide range of vendors, from food, to artists, to clothing, hand-crafted wine accessories and more. Apply to join this year! Applications will be accepted until 5 p.m. on July 15, 2026.

Vendor Descriptions:
Marketplace Vendor – Any individual, business or organization that has a retail store, multiple employees or a larger production facility to mass produce items including chain retailers, service providers, travel agents, health and wellness products, home improvement and furniture vendors, health/beauty products/services, children toys and accessories, membership establishments/rewards clubs, and all other commercial or service providers not listed above. No food or beverages can be sold or distributed at marketplace vendor booths.

Artisan Vendor – Any individual, business or organization that has or sells products and items that are handcrafted, hand-stitched, homemade or manufactured by the vendor or vendor recipients. The only food that can be sold in this category is prepackaged food, such as spices, jerky, etc.

All supplies and equipment, other than electricity, must be provided by the Artisan and Marketplace vendors.

IMPORTANT: For best results, please make sure you fill this application out while on a computer, not on a mobile device. If you are having issues submitting the form, try clearing your browser's cookies and cache or switching to another browser.

For any questions, please call Gisele Garibay at 817.410.3184 or send an email to GGaribay@GrapevineTexasUSA.com.

Please complete the GrapeFest vendor application form below to be considered. Please also download and complete the Hold Harmless agreement and email to Gisele Garibay at the email address above.

Hold Harmless

Agree

I agree to the following:

Cancellation Policy:
Cancel prior to August 3, 2026 - 100% refund
Cancel on or before August 7, 2026 - 50% refund
Cancel after August 7, 2026 - No refund

GrapeFest is an outdoor event and there are no refunds for inclement weather. This application does not guarantee a booth for this festival or future festivals.

All cancellations must be in writing and emailed to GGaribay@GrapevineTexasUSA.com.

ALL VENDORS are required to be open during festival hours:
Thursday, September 17: 11 a.m. - 10 p.m.
Friday, September 18: 11 a.m. - 11 p.m.
Saturday, September 19: 11 a.m. - 11 p.m.
Sunday, September 20: 11 a.m. - 6 p.m.

I agree to the Cancellation Policy and Required Hours To Be Open above.

I acknowledge that late opening and/early break down of my space will result in exclusion from future events and removal from GrapeFest without a refund.

Contact Info

Company Name*:

Contact Name*:

Mailing Address 1*:

Mailing Address 2:

City*:

State*:

Zip Code*:

Business Phone*:

Cell Phone*:

Phone Number During Festival*:

Email*:

Website:

First time applying to GrapeFest?

Number of times you have been an accepted vendor at GrapeFest in Grapevine*:

Items Displaying or Selling During Festival

List all items that you will be displaying or selling during the festival in the space below. Please include any complimentary promotional items. This list will be included in the GrapeFest events listing. Only items listed and approved will be permitted in your booth.

Item #1*:

Item #1 Price*:

Item #2*:

Item #2 Price*:

Item #3*:

Item #3 Price*:

Item #4*:

Item #4 Price*:

Item #5:

Item #5 Price:

Item #6:

Item #6 Price:

Item #7:

Item #7 Price:

Item #8:

Item #8 Price:

Item #9:

Item #9 Price:

Item #10:

Item #10 Price:

Additional Item Info:

List any other items and prices below

Submit Photos

You must enclose high-res, up-to-date and clear photos (no larger than 300 dpi) of featured items to be sold and your booth setup with the application. Photos submitted should showcase the quality of the product and booth setup that you intend to use. Photos will be retained by the Grapevine Convention & Visitors Bureau. These photos are viewed by the selection committee to determine the vendors that are selected. Photos must not be AI generated or stock photos. Applications without attached photos that accurately show booth setup and products are less likely to be selected to participate in GrapeFest. For the best chance of being selected, be sure to include a clear photo of your booth. Applications with booth photos are given stronger consideration during the review process. This includes vendors that have been previously selected.

Booth Photo*:

Merchandise Photo*:

Any Additional Photos:

Select Vendor Type

Select Vendor Type*:

Fees/Space

Please check the box below (only one per applicant) that applies to your specific vendor type and space needed.

To ensure the safety and well-being of our festival patrons and vendors, we have enhanced our security and hardened the festival perimeters at considerable expense. In order to continue providing opportunities for small businesses to profit and civic service organizations to raise funds, we are asking you to contribute a small amount to this considerable cost through an increase in booth space.

Your continued success is a priority for the festival, and we truly appreciate your understanding and support. Thank you for being valued contributors to the 40th Annual GrapeFest!

If you're accepted as a GrapeFest vendor, payment is due FIVE days after you receive your acceptance letter.

hidden label

Artisan Vendor: One, Two or Three Spaces

I need one space (10'x10' area) = $550
I need two spaces (10'x20' area) = $960
I need three spaces (10'x30' area) = $1,380

hidden label

Marketplace Vendor: One, Two or Three Spaces

I need one space (10' x 10' area) = $600
I need two spaces (10' x 20' area) = $1,080
I need three spaces (10' x 30' area) = $1,500

Length of vehicle and trailer that will be brought onto street during vendor load-in:*:

Type of vehicle:*:

One 110 volt electrical outlet will be provided

Do you have additional electricity needs? (If you select yes, festival staff will reach out for more information):

Yes No

The GrapeFest Committee reserves the right to assign space in accordance with other vendors and products. Preferred or repeat booth placement is not guaranteed. Please use this area for comments, requests or a brief explanation of products.:

Vendor Information and Requirements

Please select each item indicating you understand and agree.

Submission of an application does not guarantee a booth for the festival or future festivals.

Acceptance does not guarantee preferred or previous booth placement.

All products must be made by the applicant.

All sale and display items must be contained within your assigned and marked space.

The items you include in your application must be the items you have in your booth during GrapeFest. Any inventory changes require festival management approval.

No alcoholic beverages may be sold or consumed by vendors.

Upon completion of festival, provide final sales statement to festival management.

Upon acceptance, if you are in need of a tent rental, please call Bright Event Rental at 972.602.3303 and reference GrapeFest for more information.

This festival is an outdoor event located in Grapevine's Historic Main Street District. The event is held RAIN or SHINE. No refunds will be issued for inclement weather.

There are no provisions for water.

No amplified sound equipment allowed in booth.

The Grapevine Convention & Visitors Bureau will not assume responsibility for damage or theft of your property.

We do not offer any exclusives in any category.

Vendors are required to provide a minimum $2 million of general liability insurance. A copy of your certificate naming Grapevine Convention & Visitors Bureau and the City of Grapevine, 200 S. Main St., as additional insured must be on file by August 8

All vendors shall conduct themselves in a professional manner while at GrapeFest. This includes being respectful to GrapeFest organizers, festival guests, volunteers and other vendors.

The GrapeFest organizers reserve the right to ask any vendor not adhering to these standards, or those not open during all festival hours, to vacate the premises. Submission of your application means acceptance of the Vendor Information and Requirements.

Copy of Sales Tax Permit must be included with application. All sales tax collected from sales at GrapeFest must be paid to the State of Texas. (Please check box to confirm)

I authorize Festival Management to share my contact information with anyone inquiring about my product after the festival. (Please check box to confirm)

The following must be provided by the Vendor:

A free-standing covered tent, tables, chairs, supplies and lighting.
A minimum of one (1) 100 ft. 14-gauge electrical cord to power the booth.
Decorations for your booth that do not exceed the limits of your designated booth space.
Rolling carts, dollies and the extra help needed to load in, set up, tear down and load out the booth.

Load-in will take place Wednesday, Sept 16. Set-up times will vary based on booth location. Efforts will be made to position your vehicle as close to your booth as possible for unloading. Detailed load-in and set-up instructions will be given in an email.

Vendors must be able to load in and load out at the time provided by festival organizers.

For restocking purposes, vehicles will be permitted on the grounds during the following hours only:

Thursday, Friday and Saturday nights between 12 a.m. - 1 a.m.
Thursday, Friday, Saturday and Sunday mornings between 7 a.m. - 9:30 a.m.

Each vendor will receive two (2) complimentary weekend passes. Festival admission is free until 5 p.m. on Friday. If you need additional passes, they may be purchased on-site for $5 each from your Vendor Liaison(s) on Friday.

Complimentary vendor parking and shuttles will be provided at two designated parking lots:

Lot #1: Gaylord Lot R. Drop off & pickup at Smith and Worth streets
Lot #2: Grapevine Library - 1201 Municipal Way

Additional Parking Options:

Lot located at 411 Ball St. between College and Wall Streets. Shuttles from this lot require a pass that can be provided upon request
Parking Garage located at Hotel Vin, 255 E. Dallas Rd. (south end of the festival, closest to Gate 15) Cost is $15
Paid Parking Lots (many managed by local civic and service groups)

Extended parking is not allowed in these losts without prior agreements between the managing group(s)

No pets are allowed within the festival grounds except for ADA-approved service animals.

Vendors may only sell items that were listed in their application and approved by the Vendor Selection Committee. Requests for changes or additions to product listing must be received in writing by Aug. 7 & can be emailed to GGaribay@GrapevineTexasUSA.com

Texas can be warm in September. Remember to dress accordingly and drink plenty of fluids. All of the necessary items for you to take precautions are to be vendor provided.

During the festival, cardboard and glass items are recycled. Recycle bins are located throughout the festival grounds.

All sales must be made from a vendor’s assigned booth space. No roaming sales, bullhorns, megaphones, flashing lights, strobes, speakers or amplified sound are allowed.

Acceptance and participation in this festival does not guarantee a space in future festivals.

Upon acceptance as a festival vendor, more information will be mailed in August.

In the meantime, for more general festival information, please visit GrapeFest.com. If you still have questions or concerns that need attention, please e-mail GGaribay@GrapevineTexasUSA.com or call 817.410.3184.

Signature

My signature acknowledges that I am the creator of my work, I will be present and my booth will be open and staffed during all festival operating hours of GrapeFest. I agree to follow all rules and regulations set forth by festival staff and understand that failure to do so can result in immediate expulsion without refund. I acknowledge that the following are prohibited: pets, illegal substances or weapons on my person or in my booth or vehicle during the festival.

My signature also acknowledges acceptance of Vendor Information and Requirements that are stated above. My signature also acknowledges that I must let festival management know if I or the person running my booth is late. If my booth isn't staffed at all time while the festival is open, I may be removed from the festival and excluded from future events.

Type full name as your digital signature*:

Date*:

Required Submission Items

Your application will be considered incomplete without all items submitted. Please check each box confirming that all of the following items are included with your application:

Hold harmless signed and notarized

Pictures uploaded to this form

Copy of Texas sales tax permit

* Indicates a required field.

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GRAPEFEST® Artisan/Marketplace VENDOR INFO

Agree

Contact Info

Items Displaying or Selling During Festival

Submit Photos

Select Vendor Type

Fees/Space

Vendor Information and Requirements

Signature

Required Submission Items